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Constitution of
the Myanmar Association, Inc.
Preamble
The Myanmar Association, Inc. has been formed, as a
work-based association, in the interest of the staff Members
from Myanmar in the United Nations and its Specialized
Agencies to promote Myanmar social and cultural activities.
The Association will be responsible
to the United Nations staff members from Myanmar
through their elected representatives.
Article
I
Purpose
(a)
To promote Myanmar culture in the United Nations.
(b)
To participate in the United Nations activities where
there are opportunities for promoting Myanmar social and
cultural life.
(c)
To promote friendship and unity of members of the
Myanmar Association, Inc. and their families by engaging in
collective social and cultural activities.
(d)
To disseminate relevant literature and materials on
Myanmar culture.
(e)
To conduct seminars, talks and classes on Myanmar
social and cultural aspects.
Article II
Membership
1.
The following are eligible for membership of the
Myanmar Association, Inc.
a.
Staff members of the United Nations and its Specialized
Agencies from Myanmar.
b.
Retired staff members of the above.
c.
Persons from Myanmar under contractual status with the
United Nations and its Specialized Agencies.
They shall have a contract of at least three months
duration.
d.
Myanmar citizens who are not staff members of the UN
and its Specialized Agencies may apply to become Associate
Members. Associate
Members do not have the right to serve on the Executive
Committee of the Association but may participate in all other
social activities and serve in the ad hoc committees and
sub-committees.
2.
Categories of persons mentioned above may apply to be
members of the Myanmar Association, Inc.
3.
The Myanmar Association, Inc. through its Executive
Committee will review the applications for membership.
The Executive Committee may for a good cause deny
membership and remove or suspend a member, or take other such
action with regard to a member as may be consistent with the
purpose of the Myanmar Association, Inc.
Article III
Officers
The Officers of the Myanmar Association, Inc. shall be a
President, a First Vice-President, a Second Vice-President,
Secretary, two Joint-Secretaries, a Treasurer and a
Joint-Treasurer. Categories
of persons mentioned in Article II will be eligible to serve as
officers of the Myanmar Association, Inc.
Article IV
Executive
Committee
1.
The Executive Committee shall be composed of the duly
elected officers of the Myanmar Association, Inc.
2.
The Executive Committee shall hold regular meetings, of
which at least one week’s notice shall be given to each of its
members. A quorum
for any meeting shall bee four members of the Executive
Committee and all decisions on behalf of the Myanmar
Association, Inc. shall taken by a simple majority of the
members present and voting.
3.
The Executive Committee shall be empowered to conduct any
negotiations which it may deem necessary on behalf of, or in
relation to, any activity of the Myanmar Association, Inc.
4.
The Executive Committee shall appoint all sub-committees. The Executive Committee may constitute ad hoc committees as
it may deem necessary.
5.
The following sub-committees will be appointed:
a.
Culture sub-committee
b.
Social Welfare sub-committee
c.
Information sub-committee
d.
Finance sub-committee
e.
External relations sub-committee
Article V
Annual
General Meeting of the Myanmar Association, Inc.
1.
The Myanmar Association, Inc. shall hold an Annual
General Meeting during the month of October each year.
2.
All members of the Myanmar Association, Inc. shall
receive two weeks before the meeting;
a.
A provisional agenda
b.
The Annual Report of the President on the activities of
the Myanmar Association, Inc.
c.
A report of the Treasurer on the financial affairs of the
Myanmar Association, Inc., duly audited for the preceding
calendar year.
3.
A quorum for any Annual Meeting or Special Meeting of the
Myanmar Association, Inc. shall be one-third of its membership.
All decisions shall be taken by a simple majority of the
members present and voting.
4.
If one-third of the members petitions the President to
call a special meeting, such meeting shall be called within
three weeks of receipt of a written petition.
At least two week’s notice of the meeting shall be
given to each member of the Myanmar Association, Inc., by mail
or e-mail at their last known address.
5.
Special meetings of the Myanmar Association, Inc. may be
called by the Executive Committee.
At least two weeks notice of a meeting shall be given to
each member of the Myanmar Association, Inc.
6.
The Provisional Agenda and the Annual Report of the
President shall be circulated to the members at least two weeks
in advance of the Annual General Meeting.
7.
The procedures at all Annual General Meetings shall be
governed by the Rules of Procedures set out.
Article
VI
Financial
Affairs
1.
Annual membership fees will be $20, and a life membership
fees is $100.
2. The Myanmar
Association, Inc. shall maintain accounts with such banks as may
be designated by the Executive Committee.
The signature of at least two officers, one of whom must
be the Treasurer or Joint Treasurer, shall be required on all
cheques issued.
Article
VII
Ratification
of the Constitution
This Constitution shall be ratified by a vote of
two-thirds of the members of the Myanmar Association, Inc.,
either at the Annual General Meeting or Special Meetings of the
Myanmar Association, Inc., or through mail ballot.
Article
VIII
Amendment
of the Constitution
This Constitution may be amended by a vote of two-thirds
of the members of the Myanmar Association, Inc., either at the
Annual General Meeting or Special Meeting of the Myanmar
Association, Inc., or through mail ballot, provided the text of
the proposed amendment has been given at least two weeks before
the meeting to all members of the Myanmar Association, Inc.
Article IX
By-laws
The Executive Committee of the Myanmar Association, Inc.
is authorized to make and, from time to time revise and amend,
such rules and regulations, which are not inconsistent with the
Constitution, as may be deemed proper for the conduct of the
meetings, business and affairs of the Myanmar Association, Inc.
and of its committees.
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